When dealing with health and safety concerns in an organization, you should lay out a strategy that every resource will follow sincerely. It is important for resources to learn more about safety risks within their work environments.
Awareness is key to making informed decisions in the domain. According to studies, the number of workers who undergo occupational accidents and illnesses is nearly 3 million.
The optimum device that helps you integrate all occupational health and safety practices under one umbrella is the HRMS solution. This article briefs on how dedicated HR software can help you launch employee health and occupational safety norms that match employee requirements and company goals equally.
How to Promote Occupational Safety in Companies
The primary step towards creating occupational safety in the workplace is to create genuine awareness around the subject. Different industries and companies demand various safety norms and regulations. Every employee must be fully aware of all safety practices and potential risks/hazards in their work environment.
As part of occupational safety and health awareness, the HR department can try and conduct numerous promotional activities like campaigns and mock drills. It will give the employees a first-hand experience on how to cautiously proceed in their workplaces. They will also learn about a defined workflow that is strategically effective in avoiding any mishaps or dangers.
Employing a software system with a centralized database helps create authentic measures for occupational health and safety. You also have the opportunity to integrate them with other operational areas of the company, driving the idea of safety further home.
One of the key parameters to consider while promoting occupational safety is to avoid discussing hazards and precautions alone. The segment also refers to delivering value for the well-being of an employee, plus encouraging your staff to believe in and emulate a harmonious work culture.
Employees have to independently comply with safety standards, acknowledging the bigger picture of the organization.
Role of HR Software in Boosting Employee Health
As we mentioned earlier, safety standards vary by industry and company type. Some of the general guidelines in occupational safety you should follow for any industry while adopting an HR system are given below:
Balanced work environment
HR software is necessary for balancing work safety with business goals in the organization. Though you have summarized the relevant points on paper, it is hard to implement them until an HR system directs the route. You can develop an effective cloud software solution or system with value and appreciation for your employee resources.
You can understand and manage each employee’s health and wellness scenario with the support of the HRMS suite. Deliver personalized care to each resource within the company’s capabilities.
Turning challenges to opportunities
Health risks and safety concerns will arise in almost all industries and domains. Some sectors will be harder to manage, like construction, manufacturing, mining, waste management, healthcare, heavy-duty skilled niches, etc. An HR system can help you tackle this trouble by creating opportunities from the challenges of that particular sector.
HRMS solutions possess robust workflow segments that can promote adapting to any scenario and changing lanes on the go, depending on existing problems related to occupational safety. Keen HR support is necessary to monitor constantly changing issues in employee health services.
Enabling ease of access
In traditional operations management processes, there is a huge chance for concerned authorities to miss out on essential safety protocols or compliance norms. This owes to the fact of lesser access to all arms of the organization and lack of knowledge of safety standards.
With a suitable HR system in place, the automated modules will take care of access channels. HR personnel can get information on all safety concerns within the organization. You can derive actionable insights based on the same, supporting employees in the process.
Integrate HR suite
The one good thing that’s guaranteed to come out of using HR software for occupational safety is that it can work well with other modules in the software suite. It is beneficial in building a streamlined workflow for all parts of operations management.
Integration of other solution points is all about leveling up your organization to the modern-day workplace demands. Well-groomed human capital resources will ask for genuine support related to their safety support. The HR department can proactively work on this if the integration between all modules is intact.
Follow compliance standards
Dedicated HR services are uniquely helpful in developing a well-maintained adherence to compliance solutions in the company. It is not just about seeking and following standards, rules, and regulations but also about building a work culture where all resources respect and willfully sync with the organization’s norms as part of their professions.
HR software is supportive of presenting a workflow that lies in alignment with the company regulations. You won’t even need a separate module to deal with compliance if the core HR modules are actively distributed to the company functions.
Document all safety practices and procedures
An active HR system can offer adequate help to document all your safety practices. Once the documentation on different guidelines is ready, share it with your staff resources. For automated flow, they can browse the same according to their time and freedom.
But there’s more to documenting safety practices than just recording and reporting tasks. Generating a core safety process from the existing general guidelines is possible by adopting a simplified approach in the HR feature module of the software. Documentation is also an excellent measure for your staff to know about valid information like the Occupational Safety and Health Act, Government by-laws, and other authority guidelines on employee welfare.
Customize templates and workflow
Since compliance standards vary by every industry and workflow, it is better to build custom templates in the software for HR management. These won’t be readily available as part of the software suite. You can easily upgrade it to support you in developing a system that works splendidly for your organization.
You may even adjust your workflow to launch a system that essentially works towards the goal of employee welfare. Manage all systematic charts with the assistance of a centralized database. It will allow you to understand possible failures and errors in the system, helping you adapt accordingly.
Responsive design for task automation
All tasks in the HR software system are automated and follow digital solution structures. Creating a responsive design will improve the credibility of the presented solution. Employees and other partner resources of the company will feel motivated by the safety protocols. See if you can include them in every segment of key responsibilities.
Another thing to note about the automation of safety standards is the resourceful data provisions regarding past occupational hazard incidents. It will help you create a personalized automation design that matches your HR tasks and other safety development practices.
Generate advanced reports
Report generation is an in-built feature of all HR software suites. What differentiates those from an occupational safety-oriented HRMS is the exclusive datasets you can add to the core HR module. It will help you generate advanced reports for all safety-based incidents and practices.
Advanced reports are your gateway to analyzing past hazardous incidents, potential safety risks, constantly occurring issues, concerns unique to your business model or organization, and remedial actions to boost the robustness of the process. You can highlight the premium competencies related to your firm’s safety structure by duly following reports.
Get external help
Seeking help from outside is okay in the case of occupational safety management. It could mean the breaking of developed and existing patterns in workflow analysis. But, this is more feasible than missing out on important safety concerns by sticking to the traditional formula.
The call of HR software is not to abandon the tried and tested methods for safety realizations. It is to receive more goodwill for the organization from even more strategic safety skill provisions. The external support could be in the form of other SaaS products/portals or valuable iterations in business objectives.
Point to Note Regarding HRMS for Occupational Safety
The tips to proceed with HRMS for occupational safety are as follows:
- Engage in proactive thinking to enable the reduction of hazardous incidents.
- Do regular general safety assessments to encourage employee welfare.
- Historical data records may help you check potential areas of risk.
- Try risk mitigation and awareness measures to overcome negligence.
- Report and record all incidents in the central database to develop a robust system.
- Connect safety practices with productivity and rewards to ensure maximum employee engagement.
- Considering the potential criminal liabilities and offenses that could be charged, you have to work tirelessly to ensure safety in organizations.
- Integrate work-life balance with safety tips to generate more interest from employees.
- Preach about the seriousness of the safety situation at all times to help materialize the protocols with ease.
- Opt for personalized risk assessment to motivate each employee to follow their individual best practices that align with the company procedures.
Introducing Artify 360 to Manage and Develop Occupational Safety in Organizations
Employees are becoming more concerned about the core application of safe workplace environments. Studies have shown that up to 90% of your employees need to ensure workplace safety, befitting their profiles, careers, lives, health, etc.
For managing occupational safety in organizations, the ideal route to follow is the integration of cloud HR software that does not compromise employee health and well-being (not removing terms of insurance, pension, or other welfare schemes).
Artify 360’s core HR module takes care of the assessment of employee safety and provides a seamless platform to perform well within the range of your company. It is an HR software system that can manage all the related functions feasibly.
If you want a demo session to understand the workings of our HR payroll software in boosting your business model, you can reach out to us. Our in-house team of experts will help you.
