HR payroll is an essential category that deserves mention in both organizational objectives and prior HR tasks. It is the highlight of employee engagement in most firms. Without a defined, well-managed payroll process, you might alienate your employees and their goodwill toward the company.
This article takes a look at some of the general payroll challenges that any Dubai-based industry or company could face. It also gives you pointers on resolving those specific challenges without compromising on the business goals.
HR Payroll Problems
HR payroll issues may seem like ordinary challenges related to the workforce or issues that will be forgotten once business catharsis is achieved. But if deep HR knowledge is applied to only some of it, even simpler factors could aggravate and create complexities.
Different payroll troubles can be addressed using more than one method. The objective here is to find the target solution that best suits the particulars of your organization. Each payroll administrator challenge should be documented and used for future reference, making it an effectively transparent option for other resources within the organization.
Most payroll issues stem from a misunderstanding or malfunction in the declared process. Traditional business models are subjected to such errors in a higher capacity. For the uninitiated, payroll errors can sound quite challenging and complicated. The two-way process that you must keep in mind is to design a payroll system that will appease your human capital resources and compliance entities.
How to Fix My HR Payroll Challenges With Software?
Once an automated payroll processing system sets in, numerous challenges can be addressed and resolved with feasible options. These HR opportunities to tackle payroll issues in Dubai with the assistance of a software solution are listed below.
- Whether the HR system is manual or automated, you might experience complex challenges in payroll processing. These challenges can be overcome with the help of efficient software because of its ability to adapt to a specific scenario. The software splits the challenge into simple tasks and works on each task individually.
- The implementation of an automated system helps create an essential process that follows a guided workflow in the analysis and distribution of payroll.
- The software service suite will take care of the compliance and regulatory considerations without fail. All you have to do is teach the process to the system, and the rest is good to go.
- There are numerous technicalities associated with a payroll master process. A properly executed HRMS tool can ensure the best in this regard.
- Risk mitigation is a realistic possibility while dealing with payroll matters. An automated system can guarantee the support of this feature.
- When software is involved, all different types of payroll distributions can be under surveillance. These include employee reward and recognition programs, incentives, bonuses, extra wages, etc.
- The policy-making process will be easier in the payroll segments with the aid of cloud HR software. It owes to the easier template creation and development of customized modules of your specific business model.
7 HR Payroll Problems with Suitable Solutions
In this section, we will list the top seven HR payroll software problems that companies in Bahrain face, along with their corresponding solutions.
- Problem – Improper execution of payroll steps
Many companies might go through this problem because a step-by-step execution of payroll processes is sometimes not feasible. It would either result from a mixup of the required steps or a misstep that would cause harm to the payroll plans.
Solution – Draft a well-defined payroll plan
The ideal solution here is to opt for a well-defined payroll plan, with each step following an organizational workflow. Create a payroll process plan and follow each step religiously. An optimum plan includes the definition of policy, the gathering of output, the validation of employee data, the corresponding calculation and distribution of wages, and the supply of payslips. - Problem – Issues related to compliance
There is no lack of compliance issues in an organization if any process is mishandled. The same applies to payroll categories as well. Without strategic efforts to deal with compliance and regulatory measures, your payroll process could be deemed professionally unfit.
Solution – All policies should be considered and respected
An ideal solution in this case is to go for a completely considerate compliance setting inside the organization. It should be arranged in a manner where all payroll processes follow fixed norms. It should also provide the scope for information regarding new regulatory upgrades. HR departments and operations teams should stay on top of these policy standards consistently. - Problem – Problems with the payment itself
A multitude of issues could arise in the payroll process that is highly connected to the payment procedure itself. It could range from miscalculations and improper distribution of wages to confidentiality breaches regarding payroll cycles.
Solution – Create a streamlined payment process
The best way to overcome all payment problems of a payroll module is the creation of a streamlined process for making the remuneration charges. It should be established with the help of an efficient automated system and integrated with the HR arm of the organization. Further procedures include suitable recording functions where all plans of action are reported and tracked. - Problem – Troubles related to tracking and recording
Perhaps you have an excellent HR payroll process that works like a well-oiled machine. Still, it could pose the trouble of not having properly recorded transactions and inefficient tracking aimed at long-term progress. It could pave the way for the management to fall out of line with the financial terms of the business.
Solution – Put a well-versed documentation system in place
A well-crafted database with overall documentation is necessary for building an appropriate payroll system that matches the needs of all resources, including employees, vendor partners, external agencies, third-party suppliers, etc. The database should have an inclusive backup system that covers all aspects of the payroll elements of the brand. - Problem – Challenges related to employment type
This point mainly refers to the remote and hybrid workers in the organization. Recently, it has been shown that the employment type with most issues is the hybrid model. However, for payroll-related problems, remote employees suffer the most. It could be due to several reasons ranging from not getting the employee names properly registered in the payroll sheet to the computational difficulties based on flexible work hours.
Solution – Make personalized solutions to tackle specific challenges
Customization is the key here to resolving the issue related to employment type. You have to record each employee in the database according to their parameters, with a focus on employment type, potential, longevity predictions, etc. Ensure that the process is systematic to receive the best-personalized solutions that are both employee-friendly and match the payroll format. - Problem – Data security and privacy problems
The one core issue with data problems is its security concerns. In payroll processing roles, the issue with data privacy is present in different forms. Some may be myths or misfortunes, but data privacy is a critical matter for any business criteria. With more feature additions to the payroll process, bigger worries are developing from the resources’ end.
Solution – Set up a fool-proof data management process
Data management should be made perfect to deal with all privacy issues. Each organization should reflect on where it stands in the privacy domain. Focused efforts should be made to build a process-oriented data support system where all factors are maintained with quality and privacy details intact. - Problem – Payroll fraud issues
This problem refers to the errors in the payroll process that are not about system issues or technicalities. These errors are manmade and are fraudulent. Resources create this error to manipulate the payroll system according to their wishes. Payroll fraud issues could cause severe harm to the organization and its brand positioning.
Solution – Ensure the supply of sufficient information systematically
Compared to general errors, fraud payroll issues can be fully avoided. It will only happen with the awareness of resources engaging in malpractices. Cutting them off from the organization is the ideal solution to tackle the issue for the short term. While considering a long period, you can create valuable policies that are hellbent on promoting every scheme to stop and resist payroll fraud activities.
Parting Thought – A One-stop Solution for All Your HR & Payroll Needs
It is not feasible for organizations to adopt a different system for each payroll software. Even though integration is a possibility, you need a hassle-free process where all payroll-related activities come under a single, dedicated space. It is where the need for an end-to-end solutions model with an active HR software system plays a role.
In a well-defined platform like Artify 360, all core and specialized HR activities are parallelly covered, with a capable channel enabling the payroll section in the system. It can help you track, record, and optimize each HR & payroll software function in Bahrain without fail. The entire process is simple and easy to implement.
You can utilize the Artify cloud HR software for payroll management alone or a complete overhaul of your existing HR activities. You have to observe and determine if you have the best system to meet your payroll needs. In case of any queries, all you need to do is reach out to an in-house or expert team of leading operations providers.
Get a free presentation or demo version of Artify HR payroll software to know what works optimally for your payroll goals. It should set the entire organizational process apart from the current conditions.
The step is to empower your HR domain with the best technology services and innovative practices. Efficiency is a guarantee once you follow a structural HR management process.
